Office Manager at Pegasus Realty

Job Summary:

The Office Manager & Listing Agent will be responsible for overseeing all administrative functions of the office while also managing and promoting property listings. This dual-role position requires a versatile individual with excellent organizational skills, a keen eye for detail, and a proactive approach to problem-solving. The ideal candidate will possess a strong background in office management and real estate, ensuring smooth operations and outstanding client service.

Key Responsibilities:

Office Management:

1.      Administrative Duties:

·       Oversee daily office operations, ensuring a well-organized, efficient, and professional environment.

·       Manage office supplies inventory, ordering new supplies as needed.

·       Handle incoming and outgoing mail, email correspondence, and phone calls.

·       Maintain office equipment and schedule repairs or maintenance as necessary.

2.     Human Resources:

·       Assist with the onboarding process for new employees.

·       Maintain employee records and ensure compliance with company policies and regulations.

·       Coordinate staff meetings, training sessions, and other internal events.

3.     Financial Management:

·       Manage office budget and expenses, ensuring cost-effective operations

·       Process invoices, manage accounts payable and receivable, and coordinate with the accounting department.

4.     Client Relations:

·       Greet clients and visitors, providing exceptional customer service.

·       Coordinate with clients to schedule meetings, property showings, and other appointments.

Listing Agent Duties:

1.      Property Listings

·       Manage property listings, ensuring accurate and attractive descriptions and photos.

·       Conduct market analysis to determine competitive listing prices.

·       Develop marketing strategies to promote listings through various channels (MLS, online platforms, social media, etc.).

2.     Client Interaction:

·       Work closely with sellers to understand their needs and provide guidance throughout the listing process.

·       Conduct property showings and open houses.

·       Negotiate offers and counteroffers, striving to achieve the best possible outcome for clients.

3.     Transaction Management:

·       Prepare and review contracts, agreements, and other documents related to property transactions.

·       Coordinate with other real estate professionals (agents, inspectors, lenders, etc.) to ensure smooth and timely closings.

·       Keep clients informed and updated throughout the transaction process.

4.     Compliance:

Ensure all real estate activities comply with local, state, and federal laws and regulations.

Stay up-to-date with industry trends, market conditions, and legal requirements.

Qualifications:

Education:

·       High school diploma or equivalent required;

·       Bachelor’s degree in business administration, real estate, or a related field preferred.

Experience:

·       Minimum of 3-5 years of experience in office management and real estate.

·       Proven track record as a listing agent with a successful sales history.

·       Licenses and Certifications:

·       Valid real estate license in the state of [State].

·       Additional certifications in office management or real estate are a plus.

Skills and Abilities:

·       Excellent organizational and multitasking abilities.

·       Strong interpersonal and communication skills.

·       Proficiency in Microsoft Office Suite, CRM software, and real estate listing platforms.

·       Ability to work independently and as part of a team.

·       High level of integrity and professionalism.

Benefits:

·       Competitive salary and commission structure.

·       Health, dental, and vision insurance.

·       Paid time off and holidays.

·       Professional development opportunities.

·       Supportive and collaborative work environment.